Overview
We are seeking a dynamic and organized Office Manager to join our team, serving as the central hub for administrative operations, reception duties, registration processes, and human resources support. This vital role offers an exciting opportunity to contribute to a thriving educational or organizational environment by ensuring smooth daily operations, welcoming visitors, managing student and staff records, and supporting HR functions. The ideal candidate will be energetic, detail-oriented, and possess excellent communication skills to foster a positive and efficient workplace atmosphere.

Responsibilities

• Greet visitors, manage incoming calls, and direct inquiries with professionalism and enthusiasm.
• Oversee registration processes for students or participants, ensuring accurate data entry and record maintenance using systems such as Ellucian or similar platforms.
• Provide comprehensive administrative support to the HR department, including onboarding new staff, maintaining personnel files, and assisting with recruitment activities.
• Support educational administration tasks such as scheduling meetings, coordinating events, and assisting with academic advising or student engagement initiatives.
• Manage office supplies, equipment, and facilities to ensure a well-organized and welcoming environment.
• Collaborate with university or organizational teams to facilitate smooth communication between departments and external partners.
• Maintain confidentiality of sensitive information while ensuring compliance with institutional policies.

Experience

• Proven experience in office management or administrative roles within an educational or university setting.
• Familiarity with registration systems like Ellucian or comparable student information platforms.
• Strong background in public speaking, academic advising, or working directly with students.
• Experience in education administration, recruiting processes, or teaching support is highly desirable.
• Demonstrated ability to handle multiple priorities efficiently while maintaining attention to detail.
• Excellent interpersonal skills with the ability to communicate clearly across diverse audiences.
• Prior experience working in a university environment or similar organization is preferred. This paid position offers an engaging environment where your organizational talents will directly impact the success of our community’s educational mission. Join us in creating a vibrant workplace that values proactive service, collaboration, and continuous improvement!

To share your interest in this position, please send your resume via email at recruitment@academica.org and use Office Mgr - Som Pensacola Escambia in the subject line

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